Document Intelligence
Document digitization
Paper doesn't search, share or back itself up. Digitization turns physical files into organized digital records your team can actually find — with the structure decided before the first page is scanned.
Describe my document problem Upload requirements
The outcome
Records that are captured once, indexed the way your people look for them, and retrievable in seconds instead of a trip to the file room.
Common situations
- Department files and binders that only one person knows how to navigate
- Archive boxes in offsite storage you pay for every month
- Customer, patient or case files needed across locations
- Paper that blocks a move, a merger or a system change
The approach
- Inventory. What exists, how much, and which records matter most.
- Indexing design. The fields people search by — names, dates, numbers, types.
- Capture. Scanning with quality checks so every page is legible.
- Organization. Records filed into a structure that matches how you work.
- Search and retrieval. Find by field or full text, with access controls.
Is this the right starting point?
It probably is if:
- You have more paper than one person can manage
- People spend real time looking for documents
- You know roughly how many boxes, pages or files exist (or can estimate)
Not sure? Describe what is happening — the assessment works out which problem you actually have.
What the free assessment gives you
- What we understood — the facts you stated, labelled as confirmed, separate from anything inferred.
- The document problem — which of the common document problems you actually have, so you don't buy for the wrong one.
- Recommended approach and likely phases — only the capabilities your situation needs.
- What pricing needs — the next input required, or a status showing the provider will prepare pricing.
- Missing information — what would sharpen the result, asked one question at a time.
Nothing is stored until you create an account and choose to save. Uploaded files stay private.
Questions buyers ask
Do we need to know the page count before we start?
No. A rough number of boxes or files is enough to begin; the assessment tells you what is needed to firm it up.
What happens to the paper afterward?
That depends on your retention rules. Some records can be destroyed after verified capture; others must be kept. Your retention requirements decide.
Can new documents be captured too, not just the backlog?
Yes — ongoing monthly capture is planned separately from the historical backlog, because the two are sized differently.
Start with your own words
No meeting first. Describe the problem and get a short assessment: the problem, the approach, likely phases and what pricing needs.