Document Intelligence
Bulk document scanning
High-volume scanning succeeds or fails on preparation: document prep, indexing rules and quality control matter as much as scanner speed.
Describe my document problem Upload requirements
The outcome
A backlog captured on a predictable schedule, with ongoing volume handled at the point documents arrive.
Common situations
- Hundreds or thousands of boxes of historical records
- Daily intake of forms, claims or applications
- Scanning across several sites or departments
- Clearing a backlog before a deadline or office move
The approach
- Volume and mix. Backlog size, monthly intake and document condition.
- Station plan. How many scanning stations, where, and who runs them.
- Prep and capture. Unstapling, sorting and scanning with image checks.
- Indexing and QA. Fields captured and verified before records are released.
- Load and verify. Records loaded into the repository and spot-checked.
Is this the right starting point?
It probably is if:
- Your backlog is measured in boxes, not folders
- You receive new paper every month
- You need to plan staffing or stations, not just a one-off job
Not sure? Describe what is happening — the assessment works out which problem you actually have.
What the free assessment gives you
- What we understood — the facts you stated, labelled as confirmed, separate from anything inferred.
- The document problem — which of the common document problems you actually have, so you don't buy for the wrong one.
- Recommended approach and likely phases — only the capabilities your situation needs.
- What pricing needs — the next input required, or a status showing the provider will prepare pricing.
- Missing information — what would sharpen the result, asked one question at a time.
Nothing is stored until you create an account and choose to save. Uploaded files stay private.
Questions buyers ask
Is the backlog priced differently from ongoing scanning?
Usually yes. The historical load is a one-time effort; ongoing capture is part of day-to-day operations. The assessment separates them.
How many scanning stations do we need?
It depends on daily volume and where documents arrive. Tell us both and the assessment will ask the right follow-up.
What about fragile or bound documents?
Mention them — they change preparation and handling, and are scoped individually.
Start with your own words
No meeting first. Describe the problem and get a short assessment: the problem, the approach, likely phases and what pricing needs.